Job Description

Job Title : Proposal Coordinator

Location: Houston, TX

Pay : $31.25 - $40.00 / hour DOE

Key Responsibilities

• Proposal Management
• Review RFPs, RFQs, and RFIs to identify submission requirements, timelines, and evaluation criteria.
• Develop proposal outlines, compliance matrices, and detailed submission checklists.
• Coordinate with internal teams (estimating, compliance, legal, operations) to gather required content.
• Draft and edit narrative content including cover letters, project descriptions, resumes, and organizational capability statements.

• Formatting & Submission
• Format proposals according to agency guidelines (HUD, FEMA, state or county programs).
• Ensure timely and compliant submissions via email, online portals, or physical delivery.
• Maintain file version control and submission logs for each opportunity.

• Compliance Coordination
• Assist with preparing MWBE, HUB, Section 3, DBRA, and other regulatory compliance documentation.
• Maintain and update company registrations.
• Support subcontractor outreach documentation and forms as required.

• Database & Content Management
• Maintain a library of boilerplate language, templates, staff resumes, past performance references, and graphics.
• Track upcoming solicitations, awards, and debriefings in coordination with business development staff.

Qualifications

• Bachelor’s degree in Business, Communications, English, or related field (or equivalent experience)
• 2–5 years of experience coordinating proposals, preferably in construction, engineering, or government contracting
• Strong understanding of federal and state procurement processes (CDBG-DR, FEMA, HUD, etc.)
• Excellent written and verbal communication skills
• Highly organized, detail-oriented, and deadline-driven
• Proficient in Microsoft Office Suite (Word, Excel, Outlook), Canva, Adobe Acrobat; familiarity with SharePoint or other proposal management tools a plus

Preferred Experience

• Familiarity with disaster recovery programs
• Experience coordinating proposals for multifamily and single-family residential projects and debris removal projects
• Knowledge of compliance programs (MWBE, Section 3, Davis-Bacon)

Perks

• Medical, Dental, Vision, 401k

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