Job Description

Required Skills & Experience

• Bachelor’s degree

• 2+ years of experience in contract administration, procurement, or related areas

• Experience with government contracting or purchasing

• Familiarity with legal and regulatory requirements

• Strong organizational skills and attention to detail

• Excellent communication and negotiation abilities

• Experience with public entities (city, county, and special districts)

Nice to Have Skills & Experience

• Planning experience

• Familiarity with contracts for city, county, and special districts

• Certifications such as:

• Certified Public Procurement Buyer (CPPB)
• Certified Public Procurement Officer (CPPO)
• National Institute of Government Procurement – Certified Procurement Professional (NIGP-CPP)
• Other certifications related to procurement, supply management, supply chain management, logistics

• Experience in contract administration, procurement, or related areas at a United States public agency/organization

Job Description

Essential Functions:

• Solicitation Support (25% of the Time)
• Work closely with District staff to develop various solicitations, including:
• Request for Proposals (RFPs)
• Request for Bids (RFBs)
• Solicitation development tasks include:
• Creating timelines
• Preparing addendums
• Issuing formal notifications, memos, and letters
• Collaborate with Risk Management and/or Legal Counsel as needed.
• Contract Negotiations (30% of the Time)
• Prepare, negotiate, and execute agreements and contracts with both public and private entities.
• Engage Risk Management and/or Legal Counsel during negotiation processes.
• Contract Management (15% of the Time)
• Oversee agreements, contracts, and other contractual documents.
• Responsibilities include:
• Collecting and reviewing vendor documentation (e.g., tax status, insurance, banking information, surety bonds)
• Ensuring compliance with contractual terms
• Document Records Maintenance (15% of the Time)
• Manage and maintain various contract documents, including:
• Contracts
• Insurance records
• Bonding information
• Correspondence between the customer and other contract parties
• Utilize the District’s Record Center, Shared Drive, and other record repositories.
• Additional Responsibilities (5% of the Time)
• Assist the Sanitation District Purchasing Manager in editing or rewriting policies and procedures as needed.
• Contribute to other various projects as assigned.

Compensation:

$35-$38/hr

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